Finding funding sources for treatment: applications in one cycle, from diagnosis to payment
Solidaroba.ge does not fund treatment or collect donations, and charges a fee for document and legal work. The money is paid by state and municipal programmes, insurers, charitable organisations or the family's own campaign; our job is to make sure you go through every suitable source in the right order, with a complete package and within the deadlines. Applications, appeals and representation are handled by partner lawyers of Advocat.Ge; we coordinate the process, collect and prepare the documents and translate them where needed.
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A written application mapwhich source we approach, in what order and with which document
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Legal work by Advocat.Geapplications, appeals and representation under a power of attorney
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The money never passes through usthe programme, insurer or fund transfers it to the clinic or to your account
In short: what you are buying and what you are not
- We sell work, not money. The fee covers document preparation, coordination and legal representation; only the programme, insurer or fund decides on funding.
- One project, one person responsible. A single coordinator manages every application, so one agency's reply reaches the next one on time.
- The order is planned in advance. Sources ask for each other's replies, so the wrong sequence wastes weeks.
- A refusal is part of the cycle. We analyse a written refusal and decide whether to appeal or resubmit the application in corrected form.
- The family stays the decision-maker. No document is sent without your consent, and you keep a copy of everything.
How the work proceeds: eight stages in one cycle
Which programme covers what is set out in the overview of funding sources, and the route itself is described in the step-by-step guide to funding an operation. Here we explain how we take that route on your behalf, as a single managed project.
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Intake: diagnosis, cost estimate, family situation
We ask for Form 100, the clinic's cost estimate, the patient's ID, the insurance policy if there is one, and information on social status. If a document is missing or poorly drafted, we start by having the clinic correct it.
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Eligibility check
For each possible source we check the current year's conditions: citizenship, registered address, age, diagnosis code, place of treatment, limit. The result shows where you have a real chance and where applying would only waste time.
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Planning the order of applications
We draw up a written map: which source comes first, which can run in parallel and which waits for an earlier reply. For each stage the map also shows the expected amount and its justification.
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Assembling the package
We write the applications in each agency's format, reconcile the figures across all attachments and prepare copies. For treatment abroad, the foreign clinic's documents are translated into Georgian and certified.
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Submission
A partner lawyer submits the application under a power of attorney, or goes with you if the agency requires a personal appearance. For every submission we keep the registration number and date.
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Follow-up
We check the status, respond to requests for more information and, if the statutory deadline has passed, request a reply in writing. A positive decision goes straight to the next source.
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Appealing a refusal
The lawyer assesses a reasoned refusal: if the ground is formal, we prepare a new application; if it is substantive and disputable, we write an administrative complaint within the statutory deadline and, where necessary, go to court.
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Closing the remaining gap
For whatever remains after state sources and insurance, we plan approaches to charitable organisations, a public campaign or a loan. Each route has its own rules, and we cover them separately below.
What do you receive at each stage, and what is left for you to do?
We take on most of the work, but by law some actions can be taken only by the patient or their legal representative. The table shows in advance where you will be needed.
| Stage | What we hand over | What you do | Duration |
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| Intake and check | A list of documents with gaps, a list of sources ranked by chances | Provide the documents you have, request missing ones from the clinic | A few working days |
| Order planning | A written application map with amounts and timeframes | Approve the map and issue a power of attorney | One conversation |
| Package and submission | Ready applications, a list of attachments, registration numbers | Sign where a personal signature is required | Depends on the agency's intake rules |
| Review | A status update on every change, copies of replies | Answer the phone if the agency contacts the family directly | From weeks to one or two months, depending on the agency |
| Appeal | Analysis of the refusal, a complaint or a new application | Decide which route to take | Within the statutory deadline |
Timeframes are indicative and depend on the agency's workload, the completeness of the documents and the urgency of the case. We state the exact timeframe for each source separately in the map.
Why does the order of applications decide so much?
Sources do not work independently of one another: each checks what the others have covered, so that the same cost is not funded twice. A mistake in the order translates directly into money and time.
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The next source asks for the previous reply
A municipal commission often cannot consider an application until it is clear what share the Universal Healthcare Programme or the insurance policy covers. So we file every reply, positive or negative, straight away and include it in the next package.
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A parallel route when the amount is large
If the cost clearly exceeds the local limit, we prepare the application for the Ministry's commission in parallel with City Hall and state in both where else it has been submitted, so that no suspicion of double funding arises.
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Funds are the last link
Most charitable organisations ask for a written reply from state sources. Approaching them too early often brings a single answer: "bring us the state's decision and then we will consider it".
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Income documents in advance
Social criteria, loans and some funds check the family's income. We collect certificates and statements at the very start of the cycle, and if a foreign fund or clinic asks for them in its own language, we prepare a translation of income certificates and bank statements with the precision the figures require.
When state sources and insurance do not cover the full amount
At the end of the cycle a gap often remains. There are three ways to close it, and each is a different type of work. First, applying to charitable organisations and corporate social programmes: how we choose them and how we write the application letter is explained on the page on communication with funds. Second, a public campaign by the family, whose legal and banking side is covered by the crowdfunding service. Third, a targeted loan, when treatment cannot wait; in that case we plan the loan only for the confirmed gap.
One rule applies to all three routes: a donation, a loan or a fund's money never passes through our account. If treatment is planned abroad, choosing and organising the clinic is handled by the medical tourism service, and translating the documents by the medical translation team.
What we never promise
- Approval of funding. The commission, insurer or fund decides by its own rules; all we can do is make sure the application is flawless.
- Speeding things up "through connections". Only a lawful ground allows an expedited review, for example a doctor's report on urgency, and we state it openly in the application.
- A specific amount. Limits and conditions change every year, so in the map we give the expected amount as an estimate, not a commitment.
- Hidden costs. We tell you the exact price of the work, the state fees and the cost of translation in writing before you place an order.
Frequently asked questions about finding funding
Does Solidaroba.ge itself fund treatment or raise money for patients?
No. This domain used to belong to the Solidarity Fund of Georgia; today it hosts a private service portal with no connection to the fund or the state. We do not fund treatment, accept donations or approve applications. We charge a fee for preparing documents and for legal work, so that the family correctly approaches the sources that actually pay: state and municipal programmes, the insurer, charitable organisations or its own campaign. If you are looking for the Solidarity Fund of Georgia itself, contact it through its official channels; we can only help with preparing the documents.
How long does the whole funding search cycle take?
It depends on the number of sources and the state of the documents. The check and order planning usually take a few working days. After that, the time goes on the agencies' review: some answer within days, others wait for a commission meeting and need weeks. If Form 100 and the cost estimate are in order from day one, the cycle is much shorter. In urgent cases we attach a doctor's report, which gives commissions grounds for an expedited review. We note the expected timeframe for each source separately in the map, so that the treatment date can be planned in advance and agreed with the clinic.
How much does the service cost, and do you take a percentage of the funding obtained?
We do not take a percentage. The fee depends on the scope of work: how many sources, how many applications, and whether translation and an appeal are needed. We agree the price per stage in writing before starting work, and we list state fees and notary costs separately. A fee tied to the amount obtained creates a conflict of interest that we avoid, so we do not use that model. The first assessment, after which you decide whether to continue, is free and commits you to nothing.
Can I order just one stage, for example an appeal against a refusal?
Yes. Many families make the first applications themselves and come to us when they have been refused or an agency has gone silent. In that case the lawyer first reviews the text of the refusal and the package that was submitted, then tells you whether an appeal or resubmitting a corrected application is the better route. You can also order just the order planning, or just a check of the package before submission. In every case the price is known before work begins. Bear in mind that the appeal deadline runs from the day the refusal is delivered, so send us the text of the refusal as soon as possible.
Does the family need a power of attorney, and where will I have to go in person?
To submit applications and handle correspondence, the lawyer needs a power of attorney issued by the patient or their legal representative. Some agencies still require a signature or a personal appearance, for example during a social status assessment. We mark such moments in the map in advance so that the family can plan its time. If the patient is in hospital or abroad, we arrange a visiting notary or remote execution of the power of attorney. The power of attorney includes only the authority the funding case needs, and you can easily revoke it when the cycle ends.
What changes if treatment is planned abroad?
The range of sources narrows and the documentary burden grows. A Georgian agency will consider a foreign clinic's cost estimate and treatment plan only in Georgian translation, while a foreign fund asks for the Georgian Form 100 in its own language. In addition, some programmes cover treatment abroad only when it is shown that the same treatment is not available in Georgia. We prepare that justification together with the doctor and complete the translation within the same cycle. We also allow for exchange rate changes: the cost estimate is in euros or dollars while the application is in GEL, so we state the rate and its date identically in every document.
What complements this cycle
- Communication with charitable funds The application letter, the fund's requirements and reporting, when a gap remains after state sources.
- Form 100: a correctly completed certificate The document every application starts with, and whose flaws most often get a package sent back.
- Medical document package Diagnosis, cost estimate and reports as one checked set, translated and certified for foreign sources.
One map for all sources, before you write the first application
Send us the diagnosis and the cost estimate. A lawyer will tell you which sources you are eligible for, in what order to approach them and what the work will cost, before you order anything.