Notarised translation of medical documents
Form 100, discharge summaries, laboratory test results, prescriptions and CT/MRI reports in the language your clinic asks for. The translation is done by a translator who knows medical terminology, checked by an editor and certified by a notary's signature. We tell you the price and timing as soon as we see the document, before you order.
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NotarisationThe translator is registered with the notary
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Terminology controlA second specialist checks the diagnosis, doses and units
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ConfidentialityOnly the people working on your order see the document
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Price and timing before you orderThe assessment is free and commits you to nothing
Why an ordinary translation cannot replace a medical one
A clinic abroad learns your history only from the translation. A single wrong unit, abbreviation or wording of the diagnosis affects the decisions the doctor makes at the very first consultation.
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Doses and units of measurement
mg and mcg, mmol/l and mg/dl, 1 x 3 and 3 x 1. Laboratory reference ranges differ from country to country and must be carried over correctly in the translation, otherwise a normal value reads as abnormal.
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Abbreviations and jargon
Georgian discharge summaries are full of abbreviations borrowed from Russian or Latin that mean something else in English. The translator has to know what is meant, not just how it is spelled.
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Diagnosis coding
The ICD-10 code and its description must match in the target language. A word-for-word translation of a diagnosis often leads to repeat examinations at the clinic, which costs time and money.
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Medicine names
A brand name common in Georgia may not exist abroad. In the translation we give the international non-proprietary name (INN), so the doctor knows exactly what you are taking.
Documents we translate
Below are the documents foreign clinics ask for most often. If yours is not on the list, send it to us anyway: we will take a look and let you know.
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Form 100
The medical certificate of health status (Form IV-100/a). It contains the diagnosis, medical history, treatment given and recommendations. The most frequently requested document.
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Discharge summary
A discharge or transfer summary from an inpatient facility: the course of treatment, the operation report, prescriptions on discharge. Often 5-15 pages of dense terminology.
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Laboratory test results
Results of blood, urine, hormone, tumour marker, genetic and histology tests. We keep the table structure, units and reference ranges.
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Prescriptions and treatment plans
A prescription, a treatment plan sheet, a vaccination certificate. In the translation we give the medicine's INN, the dose and the dosing schedule, so that the pharmacy and the doctor abroad read it the same way.
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CT, MRI and ultrasound reports
Radiology reports, where precise anatomical terminology and measurements are critical. The images themselves (DVD, DICOM files) need no translation, only the report.
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Notarised translation
A translation of any of the documents above, given official force by a notary certifying the translator's signature. We check in advance what form the receiving party needs.
Personal, legal and financial documents
Treatment often comes with documents that are not directly medical: a certificate proving kinship for an accompanying person, a bank statement for a visa, a court decision on guardianship. We translate them with the same precision.
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Passports and civil status certificates
Birth, marriage, change of surname and death certificates, passport pages. We spell first names and surnames as in the Latin-script entry of the passport, so that no inconsistency arises between documents.
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Powers of attorney, contracts, articles of association
Powers of attorney, contracts, consents, company documents. We translate a legal term by the concept it carries in both countries' law, not word for word.
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Court decisions
Judgments, rulings, statements of claim and case materials, including guardianship and support cases. We keep the details, the case number and the exact wording of the operative part.
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Diplomas and transcripts
Diplomas, diploma supplements, school certificates, certificates and proof of study. We render subject names and the grading system so that a foreign assessor reads the credits correctly.
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Bank and financial documents
Bank statements, salary certificates, invoices, tax returns. We check figures, currency and date format one by one, because a single error can be grounds for a visa refusal.
Languages we translate into most often
- English
- German
- Turkish
- Russian
- Italian
- Spanish
- French
- From a foreign language into Georgian
Need another language? Write to us: we provide less common languages and interpreting together with our partner bureau targmanebi.ge, and if we cannot find a suitable specialist, we will tell you straight away.
How the translation works
Four steps from uploading the document to receiving the certified translation.
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Assessment
Upload a scan or photo of the document. We count the pages, find out whether a notary is needed and let you know the price and timing.
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Translation
Once you confirm, a translator who knows medical terminology works on the document. We clarify any unclear passages with you or the treating doctor.
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Checking
A second specialist compares the original and the translation: diagnoses, doses, units, dates, and the transliteration of names as in the passport.
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Certification and delivery
Where needed, a notary certifies the translator's signature. We hand over the finished document at the office, send it by courier or share it as a PDF.
Price and timing
The price depends on the number of pages and the language. The indicative price is GEL 20-40 per standard page (1,800 characters); notarisation is charged separately. We tell you the exact amount after seeing the document, before you order. You can get an indicative price right now with the translation price calculator.
| Document | Typical length | Standard turnaround | Notarisation |
|---|---|---|---|
| Form 100 | 2-4 pages | 1-2 working days | Almost always needed |
| Discharge summary | 5-15 pages | 2-3 working days | At the clinic's request |
| Laboratory test results | 1-5 pages | 1-2 working days | Rarely |
| Prescription, treatment plan | 1-2 pages | 1 working day | For customs and embassies |
| CT, MRI, ultrasound report | 1-3 pages | 1-2 working days | Rarely |
The turnaround times apply to documents of up to 10 pages and count from your confirmation of the translation. An urgent order (same or next day) is handled subject to availability, for an extra fee agreed in advance.
Notarisation and apostille: what is the difference
Notarisation confirms that the translation was done and signed by a registered translator. This is enough for most foreign clinics.
An apostille is a state stamp that gives a document official force in the countries party to the Hague Convention. It is needed for embassies, courts, insurers and state programmes. A clinic's document receives the apostille directly; a translation receives it after notarisation.
We will tell you which one you need, depending on the destination country and the receiving organisation, before you order. We provide apostille and consular legalisation as a separate service.
Frequently asked questions about medical translation
Does Form 100 need an apostille?
It depends on who is asking for the document. Most foreign clinics accept a notarised translation without an apostille, because what matters to them is the medical information. An apostille is usually needed when you submit Form 100 to an official body: an embassy for a visa, an insurance company, a court or another country's state programme. We will give you the exact answer for the destination country and the receiving organisation before you order.
How long does a medical document translation take?
A document of up to 10 pages is usually ready in 1-3 working days. Notarisation takes place on the day the translation is finished or on the next working day. For urgent orders, for example when you have a clinic appointment tomorrow, we agree the deadline individually and, where possible, complete it the same day. We tell you the exact timing as soon as we see the document, before you order.
Which languages do you translate medical documents into?
Most often we translate into English, German, Turkish, Russian, Italian, Spanish and French, because these are the countries whose clinics our clients go to. We also translate from foreign languages into Georgian: a Georgian doctor needs the discharge summary from treatment abroad in Georgian. For any other language, write to us and we will tell you whether we can find a suitable translator.
What does a notarised translation mean?
The notary certifies that the translator's signature is genuine: the translator is registered with the notary and, by signing, takes responsibility for the accuracy of the translation. The notary does not check the content of the translation itself. The certified translation is bound together with the original or a copy of it and certified with the notary's seal. This is the form that foreign clinics, embassies and insurance companies ask for.
Is a photo of the document enough, or is the original needed?
A clear photo or scan is enough for the price assessment and the translation. For notarisation, the notary may need the original or a notarised copy so that the translation can be bound to it. We will tell you which option the notary requires for your document before you order. You will get the original back by courier, together with the translation.
What people usually need alongside a translation
- Apostille and legalisation If you are submitting the translation to an embassy, a court or an insurance company.
- Medical tourism Finding a clinic, communicating on your behalf and an interpreter on site.
- Treatment in Turkey: which documents you will need A free guide from choosing a clinic to preparing the documents.
Upload the document and get a price today
The assessment is free and commits you to nothing. If you do not have the file yet, just leave us your number and we will call you.