Document list for treatment, visas and insurance: build it and print it
Every list starts with the same core: passport, Form 100, the latest discharge summary, imaging reports and laboratory test results. The rest depends on the purpose: a consultation at a foreign clinic needs different things from an embassy, an insurer or a state commission. Choose your purpose, tick whether there is a companion or a child, and you will get a personal list to tick off, print or save as a PDF.
Build the list
In short: how the list is built
- Five core documents are needed for every purpose, so you can start collecting them even before your plan is final.
- The purpose adds its own block to the list: histology and an accurate translation for a consultation, a cost estimate and an invitation for treatment, a visa package for the embassy.
- The visa box works together with the treatment purpose. If you are collecting documents only for a visa, choose medical visa as your purpose directly.
- The addressee sets the level of certification: a consultation usually needs no notary, while an embassy often needs an apostille as well.
- Nothing you tick in the tool is sent anywhere: the list exists only in your browser, so print it or save it as a PDF to keep it.
What each purpose adds to the list
The table summarises the tool's five purposes. The full step-by-step list, with the issuer of each document, is in the guide to documents for treatment abroad.
| Purpose | Added to the core | Translation and certification |
|---|---|---|
| Consultation or second opinion | Histology report for cancer cases, translation into the clinic's language | Accurate translation, no notary |
| Treatment abroad | Cost estimate, invitation, proof of funds, travel insurance, power of attorney | As the clinic requires |
| Medical visa | Visa application, invitation, cost estimate, funds, insurance, accommodation and ticket booking | Notarised, often with an apostille |
| Insurance claim | Policy and the insurer's form, invoices and receipts, bank details | Foreign invoice translated |
| State funding | Application, ID, cost estimate, replies from other sources, status extract | Foreign invoice into Georgian, notarised |
The companion block adds a passport, a translated certificate of kinship and, where needed, a visa; the child block adds a translated birth certificate and the other parent's notarised consent if the child travels with one parent.
The core: five documents every list starts with
These five documents matter almost equally to a foreign doctor, an embassy and a commission. That is why the tool always shows them as the first block, whatever the purpose.
- Copy of the passport. The patient's first name and surname must appear in every translation exactly as in the Latin spelling in the passport. A difference of a single letter raises questions at the embassy and the insurer and holds up the package.
- Form 100. The official Form IV-100/a, with the diagnosis, the ICD-10 code, the doctor's signature and stamp. You can check it before translation with the Form 100 check tool.
- The latest discharge summary. Issued on discharge from hospital or on transfer to another clinic. For a foreign clinic it is the most informative document, because it describes the treatment given in detail.
- Imaging reports and images. Along with the CT, MRI or PET report, it is best to provide the images themselves in DICOM format, on a disc or via a link, so that the foreign radiologist can assess them directly.
- Recent test results. Usually from the last one to three months. Clinics often ask for updated results instead of old ones, so have the tests done last, close to the submission date.
If you do not have one of these documents, start by asking the clinic for your medical records: a patient has the right to receive a copy of their own medical history. We explain how in the guide to getting your medical records, and a template for a written request to the clinic is ready too.
Two purposes also need a pre-written text. For state funding, you can draft the application with the referral commission application template, and for an insurance claim the insurance claim template will help you write the letter to the insurer.
How to work with the list
The list is a working tool, not a one-off reference. Here is how families can use it most effectively.
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Build it and print it
The button below the result prints the list on its own, without the rest of the site. In the browser's print dialogue you can also save it as a PDF instead of printing, so you can send the list to family members.
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Compare it with the addressee's requirements
The tool's list is general. A clinic, embassy or insurer may ask for an extra document or drop one, so keep their written list next to yours.
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Plan the timing
Recipients often want recent certificates. Work out when each one goes out of date with the Deadline calculator and obtain those documents last.
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Translate them as one package
When the documents are translated together at one bureau, names, diagnoses and terms are written the same way throughout. Find out the price in advance with the Translation price calculator.
Companion and child: why a separate block?
A companion is often not just a fellow traveller but also the patient's representative at the clinic. If the destination country requires a visa, the companion needs their own, and a translated certificate of kinship explains to the embassy why they are travelling with the patient. Our visa support service can help you put together the medical visa package.
For a child, the key document is the birth certificate, translated, because it proves the parent's authority. If the child travels with only one parent, the other parent's notarised consent must be prepared in advance: not having it at the border stops the whole plan. On the funding side, children's cases have their own rules, described in the guide to funding children's treatment.
Frequently asked questions about the document list
Why are no visa documents added when I choose a consultation?
A consultation or second opinion usually takes place remotely: you send the documents to the clinic electronically and there is no need to travel yet. That is why the visa box only changes the list when the purpose is treatment. If the clinic invites you for an in-person visit, choose treatment abroad or a medical visa as your purpose and the tool will add the visa block.
Does every document need a notarised translation?
No. The level of certification depends on the addressee, not on the type of document. For a consultation, a foreign clinic is usually satisfied with an accurate translation. An embassy, an insurer or a foreign authority, on the other hand, often needs a notarised translation, sometimes with an apostille as well. For a state funding application it works the other way round: the foreign clinic's invoice is translated into Georgian and notarised. Unnecessary certification is an unnecessary cost, so ask the addressee in advance.
Are the items I tick in the list saved?
No. The tool runs entirely in your browser and neither stores your choices nor sends them to a server. Your ticks disappear when you reload or close the page. To keep a working copy, use the button that prints the list on its own: in the browser dialogue you can choose a printer or save as PDF. A PDF file is also easy to send to other family members.
What is DICOM and why does the clinic need it?
DICOM is the standard format for medical images, in which CT, MRI and PET scans are stored. The report is the text written by the radiologist; the images are the scan itself. A foreign clinic often wants to assess the images itself, especially when planning surgery or giving a second opinion. Ask the centre that performed the scan for the images on a disc or via a download link.
Can you collect and organise the documents for us?
Yes, this is one of our paid services. We check what is missing, compare the spelling of names with the passport, check the dates against the recipient's requirements and prepare the translation with the required level of certification. Where the law allows, we obtain certificates under your power of attorney or with your consent. We do not make medical decisions: the treatment plan is always a matter for the treating doctor. We will give you the price in writing before you order.
For preparing your documents
- Documents for treatment abroad The full checklist by stage: who issues each document and what level of certification it needs.
- Medical document package We collect, check and assemble everything into one consistent package.
- A second opinion from a clinic abroad What to send the doctor and how to read the reply.
- Notarised translation When an embassy, insurer or authority needs it.
The list is ready, but the documents are still scattered?
Send us what you already have. We will find what is missing, check the names and dates, translate everything and assemble the package to the addressee's requirements.